Request for Bids - Elevator Modernization Project

Front door of our building Front door of our building

ELEVATOR MODERNIZATION PROJECT

OVERVIEW

The INN Between, a nonprofit end of life and medical respite center for individuals experiencing homelessness, seeks qualified elevator contractors to bid on an elevator modernization project located at 1216 E 1300 S, Salt Lake City, UT 84105. The project includes upgrading an existing elevator system to replace outdated electronics, incorporate safety systems, remodel the elevator interior, clean the elevator pit and ensure that it does not have future flooding issues, move mechanical systems to comply with codes, and other related work required to bring the existing elevator up to modern standards. Because The INN Between is a medical facility, the installation phase needs to be completed within 10 days.

CONTACT: 

     Andrea Washburn, Facility Manager

     ,  801-688-6296

SCOPE OF WORK:

Replacement of old, outdated equipment and addition of new equipment to include:

Infrared Door Detector:  to cover the entrance of the elevator with an infrared light curtain that can detect small items and stop/re-open the doors to prevent injury.

Phase 1 and Phase 2 Fire Service:  to allow firefighters, in the event of a fire, to recall the elevator and take control of it.

Seismic Protection Software and hardware:  to sense seismic activity and send the elevator to the lobby landing, open the doors if there are passengers inside, and kill power to the system, preventing entrapments.

Battery Lowering:  to, in the event of a power outage to the elevator system, turn on the elevator lights and fan, send the cab to the main floor, open the doors allowing passengers to safely exit, and keep elevator in this position until power is restored to the elevator system, to prevent entrapments.

Elevator Interior:  new plastic laminate wall panels, modular LED Downlight Ceiling with dimmer, stainless steel handrails for each wall, and cab pads.

Elevator Pit:  Clean pit, which has flooded and is producing a strong odor, and prevent this from happening in the future.

Related Building Work:  work required to bring elevator control room into compliance which is likely to include moving the control room (to be further discussed during mandatory pre-bid meeting).

Expedited Installation:  to keep installation time to 10 days.

ELIGIBILITY

To be eligible to bid, contractors must have been in business for a minimum of five years and must attend a mandatory pre-bid meeting on October 29, 2019 at 3:30 pm, at the facility, 1216 E 1300 S, Salt Lake City, UT. During this meeting, contractors will participate in a walk-through of the project, discuss scope, and have the opportunity to ask clarifying questions.

BID FORMAT

The bid must be itemized according to the categories listed under the Scope of Work.

BID DEADLINE

The bid deadline is 10:00 am, Thursday November 7, 2019Bids must be submitted in writing (not via email or other electronic means), to The INN Between at 1216 E 1300 S, Salt Lake City, UT 84105, in a sealed envelope labeled “ELEVATOR MODERNIZATION BID PROPOSAL.”  Bids will be publicly opened at 10:05 am and logged. Submissions that include only a partial listing of bid items may be deemed non-responsive. The bid will be awarded to the lowest responsible and responsive bidder.

PROJECT COMPLETION DEADLINE

All work must be completed by Friday, May 29, 2020.

NOTICE TO ALL PROSPECTIVE CONTRACTORS

This project will be a FEDERALLY FINANCED COMMUNITY DEVELOPMENT PROJECT.  All rules and regulations governing such projects will be applicable.  The contract is to be awarded to the lowest responsible and responsive bidder, whose bid meets the requirements and criteria set forth in the request for bids.  Requirements for prevailing wage rates and certified payrolls apply as it is subject to the Davis-Bacon Act.

Also, work to be completed under this project is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, the purpose of which is to ensure employment and other economic opportunities generated by HUD-assisted projects shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

All prime contractors participating in this project must have a Data Universal Numbering System (DUNS) number and be registered on the federal System for Award Management (SAM) at sam.gov. They are also responsible for ensuring all subcontractors are registered on sam.gov and have not been debarred.